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Vacancy Details
Job Title : Bids Support Assistant
Ref : C6021
Location:  Wiltshire / Trowbridge
Category:  Office Support / Administration / Clerical / Procurement
Division:  Contract Placements
Salary:  To 20,000 per annum, dependent on experience, 23 days holiday rising with service, health insurance and pension
Job Type: 
Contract (Fixed Term)

Are you a high-level administrator with experience of providing project management support? Do you have a background in collating and interpreting information to support tender processes? Would you like to gain experience with a leading local organisation? If the answer is “yes”, we have an exciting and varied role as a Bids and Tender Support Assistant for an initial 12-month contract (and potential to go permanent).

As the Bids and Tender Support Assistant, you will be responsible for assisting in the coordination of all tasks involved in tender processes. You will ensure that tender and bid submissions are well organised and delivered on time with documentation being highly presentable, fulfil the criteria requires and consistence in accordance with our clients’’ procedures.
As the Bids and Tender Support Assistant, you will also enjoy working as part of a team, able to take a structured approach to managing projects and be self-disciplined. Whilst coordinating the bid and tender response documents for our client, your duties will include, but not be restricted to:
  • Produce the bid response timetables, ensuring all stakeholders and contributors are accounted for allowing for sufficient time for collation, proof and document delivery,
  • Produce accurate template and format for the bid, tender and presentation responses according to instructions,
  • Allocation of bid questions to the appropriate stakeholders and third parties, chasing the stakeholders for their contributions, reallocation of questions where necessary and collation of bid and tender responses ensuring all required responses are given and supporting documentation is provided.
  • Ensure all bids are signed off in accordance with procedures prior to despatch,
  • Organise bid despatch and delivery using couriers as necessary;
  • Respond to general queries regarding bids and tender responses as required and,
  • Carry out general administrative “housekeeping”, including archiving of responses and related correspondence.
The successful applicant will have a strong administrative background and you will possess an excellent command of written English and have an extremely high level of attention to detail. Excellent organisational skills, together with the ability to work well under pressure and to deadlines are key. A good level of IT literacy to include Microsoft Word, Excel and PowerPoint is required.  

In return you will receive a competitive salary package and the chance to make your mark within a leading and highly reputable organisation. If you have the skills awe are looking for, submit your CV to us today!